This privacy statement explains what information datarooms.org (“we”, “us”) collects about you, how we use that information, and who we share it with. It also outlines your rights regarding your data and provides contact details for further questions or inquiries.


What does this privacy statement cover?

This privacy statement demonstrates our commitment to protecting your privacy and handling your data transparently.

It describes how we collect, process, store, and safeguard your information when:

  • You use “our Website,” or
  • We conduct activities associated with operating this Website.

References to “our Website” or “this Website” specifically refer to the webpages at https://dataroom.org.uk/.

Additionally, this privacy statement details when we may share your personal information with third parties (e.g., service providers).

Here, your information is often referred to as “personal data” or “personal information,” while “processing” refers to the handling, collecting, protecting, and storing of your data.


What information do we collect?

We may gather personal information about you when you interact with this Website.

This data may be provided directly by you (e.g., via forms on the Website) or inferred through your interactions. For example, to enhance your experience and maintain Website functionality, we (or our service providers) may use cookies and Web beacons to collect personal information.

The personal information we collect includes:

  • Your name, phone number, and email address (e.g., via the “Contact Us” form).
  • Data from cookies, including location, device type, and browsing behavior, collected through Google Analytics to improve services and personalize your experience.

We do not intentionally collect or store information about children, and our Website is not designed for users under 18 years old.


Cookies

Cookies are small text files stored in your browser to remember your preferences. Cookies alone do not reveal your email address or other identifiable information unless you choose to share such details (e.g., through registration).

We use cookies to:

  • Analyze Website usage and improve content and offerings.
  • Personalize your experience (e.g., recognizing you by name).
  • Save preferences like passwords in secure areas.

Google Analytics cookies also track visitor behavior and may be used for interest-based advertising, including remarketing, audience segmentation, and demographic targeting.


How we use information about you

We use your personal information for the following purposes:

  • Managing and improving our Website.
  • Providing tailored content and relevant service information.
  • Sharing your data with virtual data room providers.
  • Responding to requests submitted through our Website.

Additionally, your data may be used for:

  • Compliance with legal or regulatory requirements.
  • Responding to requests from competent authorities.
  • Protecting our rights.

To whom we disclose your information

We may share your information with:

  • Third parties providing services to us.
  • Virtual data room providers for contacting you.
  • Authorities or other parties requiring access for legal, regulatory, or operational reasons.

Some recipients may operate in countries outside the EU with different data protection laws. In such cases, we implement safeguards like data transfer agreements based on EU-approved standard contractual clauses.

Contact us for further details about these transfers and the safeguards in place.

We may also disclose your information when required by law, during legal proceedings, or for regulatory purposes.

Aggregated, non-personal, or anonymized data may be shared with third parties for analytics, research, or promotional purposes.


Protection of your personal information

We employ a range of measures to keep your information secure, accurate, and up to date:

  • Staff education and training on privacy obligations.
  • Administrative controls restricting access to personal information.
  • Technological safeguards, such as encryption, firewalls, and anti-virus software.
  • Physical security measures, including controlled access to premises.

While we strive to secure data transmission, no internet transmission (including email) is entirely secure.


How long do we keep your information?

We retain your information for the longer of:

  1. The duration necessary for relevant activities or services.
  2. Any legally mandated retention period.
  3. The end of any period during which litigation or investigations may arise.

Your rights

You have the following rights regarding your personal information:

  • Request confirmation of data processing and access to your data.
  • Request updates or corrections to inaccurate or incomplete data.
  • Request deletion or restriction of your data.
  • Object to how your data is processed.

To exercise your rights or for any related questions, please contact us.


Right to complain

If you are dissatisfied with our handling of your personal data or any privacy-related query, you can file a complaint with your local EU Data Protection Authority (DPA). Contact us for guidance on reaching the appropriate DPA.


Changes to this privacy statement

We may update this privacy statement periodically.

When changes are made, the revision date at the top of the page will be updated. We encourage you to review this statement regularly to stay informed about how we protect your information.